Contest Administration Companies
Supervision and management of contests can be complicated. In giveaways, choice of winners, rules must be drafted, government, state, and local laws must be enforced, protection must be gained, champions must be approved for qualification, charges must be accounted for and prizes must be transmitted. Contest administration companies can handle all parts of your contest and sweepstakes.
Services that contest administration companies offer services include:
Technical structure planning and award. They specialize in the execution of legitimate sweepstakes and contests. They give improvement ideas, organization of the award structure, and vital direction to enhance the aftereffects of their advancement.
Complete legal services (national and international). They provide information and advice on how to best run the sweepstakes or contest and access legitimate information to ensure the progress is acceptable with all material needed for national or government laws, and global laws.
Writing rules and regulations. They will draft the Official Rules to comply with all applicable laws.
Promotion of the review. They will provide you with the necessary legitimate language, reduced rules and disclaimers for all of your promotional materials (print, radio, TV, web, etc.). At this time, they will research all of the advertising, media, and materials to ensure they are reliable with the special limited time and all government and state guidelines.
Complete Legal Compensation. They will take full responsibility for all the work. They give you a full refund for all draws and challenge the administrations they give.
Sweepstakes insurance coverage. Most business insurance does not cover the organization if inconvenience when drawing sweepstakes occurs. However, with the chance that you will work with the contest administration company, they will try to solve the problem. All of the administrations are protected under a comprehensive Professional Liability Insurance approach, which is explicitly intended for advertising advancements, sweepstakes, and contests. Their protection covers all of the sweepstakes and contests administrations.
State Registration. In some countries, they have guidelines that require registration of sweepstakes or contest under specific conditions. Also, if the estimate of all your premiums exceeds some amount, separate collateral is required for the full estimate of all premiums. Contest administration companies will handle listing and registration of your contest in each state and will obtain the appropriate guarantee for the total retail estimate of all prizes.
P.O. Boxes. Contest administration company will create and maintain post office attachments for the mailing sections and receiving summary demands from winners. They will incorporate all entries for the random design and, if necessary, information on all submissions.
Playing cards and ballot boxes. Need game cards to win momentum or in-store voting booths for your contest? Contest administration companies design and print your playing cards (for example, scratch and win, decoder, strip and win cards or in-pack game pieces) and contest materials. At this point, they randomly sow the winning game pieces and pass the game cards along with instructions, rules, and other time-limited materials to their areas.
Customer service. Do your customers or resellers have questions about advancement? Contest administration companies will provide the full answers to the queries asked about the contest.
Autonomous Judgment. Contest administration companies will be the third party judge of the association for its contest or sweepstakes. They will interpret rules and decide on reasonable and fair choices if problems arise and they will handle any objection or request from the buyer. This will protect you. By designating administration companies as the free judge outside the Official Sweepstakes Rules, you (and most significantly your competitors) agree that if a problem or protest arises, the administration company will choose the best way to proceed. The court decided that the choices of the third party judges are authoritative and this prevents participants from prosecuting if a problem occurs.
Third-party winners selection. How would you assure clients and courts that your sweepstakes were reasonable? By having contest administration companies choose their winners. The contest administration companies are independent and they have no incentive in picking the best winner therefore they do it fairly. In picking the winners they will compile all the entries and choose a random draw in selecting winners.
Winner’s Notification, Document Release, and Validation. Contest administration companies will inform its champions, prepare and transmit the approval and discharge reports of the winners (for example, the Letter of Congratulations, Declaration of Eligibility, Advertising and Publicity Disclosure, and Awards and Travel Releases). They will receive the final work from the list of champions and complete the approval procedure to confirm the qualification of all winners in the draws or contest. Similarly, they can perform individual point-to-point checks on champions if necessary. At that time, they will store and document all winner statements and administrative work per all applicable laws.
Lists of winners. You are legally required to give a summary of the champions to all who require it. Contest administration companies will provide a free, confirmed summary of the official winners of your sweepstakes and will meet all the summary demands of the champions.
Acquisition of prizes. Contest administration companies advertise over 50,000 branded items, so they can find the right prizes at reduced costs, or they will get personalized prizes, or discover and consult potential customers with the expectation of complimentary prizes.
Prize insurance. Need to offer a $ 50,000 prize and still have a $ 5,000 spending plan? contest administration companies can help you remove the risk of an incredible promotion idea by getting prize insurance for your big prize for a small sum of the prize sum.
Award fulfillment and travel management. Regardless of your outputs, cars, TVs or cash, contest administration companies will handle the satisfaction of all your awards. They will inform the winners, facilitate the marking of prize release, store and securely deliver their prizes, and provide free customer service to answer any questions your champions may have.
Tax records. You are responsible for revealing (and in some cases withholding) rewards for winners who receive $ 600 or more in prizes. Contest administration companies will prepare and issue appropriate tax documents for each relevant champion and will maintain and present appropriate tax file rewards and documentation